Getting your HSC results into your dashboard

The detailed steps

You save one file from RAP for each year and gender, give each a simple name, then drop them all into your dashboard. Your results never leave your school.

Before you start

• Log into RAP via Schools Online.
• Have your school's dashboard file from me ready, downloaded to your computer. Open it from there, not from OneDrive, SharePoint or Teams in your browser.
• Make a folder for your RAP files, somewhere your school keeps student data. Keep it after you finish.
• Decide which HSC years you want in your dashboard. You save two or three files for each year.

Step 1: Open the Principal's Results List

On the RAP home page, leave the dropdown on School HSC Data and click Principal's Results List.

These screenshots come from a training copy of RAP with a made-up school. Your RAP looks the same, with your school's name and results.

Step 2: Choose the year and gender

Use the first dropdown for the year and the third for the gender. Leave the other two as they are: Higher School Certificate and All students.

A single-sex school leaves gender on All students.

Step 3: Save the data set and rename it

Scroll to the bottom of the list. Right-click the small save data set link and choose Save link as.

The Save As box suggests a name like this, which means nothing to anyone:

Replace it with the year and gender, then choose your RAP files folder and click Save.

Don't open the file in Excel first. Your dashboard needs it exactly as RAP gives it.

Step 4: Repeat for every year, including Non-binary

For each year, save Male, then Female, then check Non-binary. If any students are listed under Non-binary, save that file too, or their results will be missing from your whole-school figures.

If the Non-binary list is empty, there's nothing to save for that year. Move on.

When you're done, your folder has one file for each year and gender, for example:

Step 5: Add all your files to the dashboard

Open your dashboard file from your computer, by double-clicking it, so it opens in Chrome or Edge. Select all the files in your RAP folder and drop them onto the box, or click the box and choose them all at once.

In File Explorer, click one file, press Ctrl+A to select them all, and drag them onto the box.

Nothing is uploaded. The dashboard reads the files on your computer only.

Step 6: Check your files and build

The dashboard lists every file with the year and gender it read from the name. Check each row. If one is wrong, change it in its dropdown. Then click Continue.

The next screen shows what was found. Read anything under Worth checking, tick the box to confirm these are your school's results, and click Build the dashboard.

Your dashboard opens a few seconds later.

Your dashboard saves a copy to your Downloads folder, named for example Brindle Creek High School HSC Dashboard 2025 with results. Keep this file. It opens straight to your dashboard, and next year it brings all your earlier results with it. Store it wherever your school keeps student data, and open it from your computer each time.

Next year

You only add the new year. When your new dashboard arrives from me:

1. Save the new year's files from RAP, as in Steps 1 to 4.
2. Open the new dashboard from your computer.
3. Drop in last year's saved dashboard together with the new files.

Your earlier years come from last year's dashboard, so you don't need to save them again.

If something goes wrong

The dashboard tells you what it found. Anything marked in red must be fixed before it builds. The most common messages: